HubSpot ERP integration
Your reps sell from HubSpot. Your ERP stays the system of record.
We connect your ERP to HubSpot so reps see orders, pricing and stock on the record, and quote or order without opening the ERP. Fixed fee, $15,000 to $20,000.
3
ERP integrations shipped: two Epicor Eclipse, one Agility
49
bids created from HubSpot by 9 outside reps in 90 days
About 8 weeks
from kickoff to launch at Fairbank
$15k to $20k
fixed fee, one-way or two-way
Trusted by owner-led companies
One customer record, two systems, no retyping
The ERP stays the source of truth. HubSpot becomes where reps work.
ERP to HubSpot: customers, contacts, orders, line items, pricing and stock
HubSpot to ERP, where needed: new orders, and line quantity and price changes
Customers and contacts
Every account that has ordered, on a HubSpot record.
- Bill-to and ship-to flagged
- One customer, not dozens of duplicates
Orders and line items
Sales orders come across as deals.
- Line items on the deal
- The ERP’s price on each line
Pricing and stock
Customer-specific pricing from the ERP.
- No second price list to maintain
- At Fairbank, reps check warehouse stock inside HubSpot
Ownership
The deal owner follows the ERP’s salesperson code.
- Nobody assigns it by hand
- Ownership always matches the ERP
Write-back, where needed
Reps act in HubSpot. It lands in the ERP.
- Create, advance and cancel orders
- Edit line quantity and customer price
Quotes and bids
Reps build bids in HubSpot.
- The ERP sets the price
- The order ID writes back to the deal
The parts that keep it working on a busy day
Anyone can move data on a good day.
Field-by-field rules
Before we build, every field is set as ERP-locked, one-way or two-way. The two systems never fight over who’s right, because for every field that was decided up front.
Customer and order numbers
ERP-lockedOrder history and invoices
One-way to HubSpotLine quantity and price
Two-wayDeletions, handled
Some ERPs don’t announce when a record is deleted. Ignore that, and deleted orders live on in HubSpot until reps stop trusting it.
Deleted in the ERP
An order or line item disappears.
Archived in HubSpot
Nothing vanishes without a trace.
Then removed
The two systems match again.
Weekly full check
Both systems compared, record by record.
Guardrails for reps
Reps change only what they’re allowed to.
- Moving a deal forward does the right thing in the ERP
- Moving it somewhere it shouldn’t go does nothing
Runs where your ERP runs
Cloud, or on your own server.
- Behind your firewall: runs inside your network or connects over VPN
- Your security setup doesn’t change
No per-flow license
Built on n8n.
- No platform charging per flow and per connected system
- Hosting billed monthly by task volume
ERPs we connect to HubSpot
Eclipse and Agility are live for distributors today. Prophet 21 shares Eclipse’s open API, so it follows the same build.
Epicor Eclipse
Fairbank is live and two-way. Cooney Brothers ran on it until moving to Agility.
See the Eclipse integration →Agility
Live for Cooney Brothers since August 2026, rebuilt when they moved off Eclipse.
Epicor Prophet 21
Same field rules, deletion handling and on-prem options as our Eclipse builds.
See the Prophet 21 page →Another ERP
If it has a usable API, we scope it in the free review and give you a fixed price.
Not sure which fits?
Tell us your ERP, its version and where it runs.
Book a 30-minute systems review →bids created from HubSpot by 9 outside reps in one 90-day window, with Eclipse setting the price.
What it did at Fairbank
Fairbank Equipment, an equipment distributor with 51 to 200 people, wanted its outside reps working in HubSpot with Epicor Eclipse underneath. Native connectors couldn’t reach Eclipse. We built the integration from kickoff to launch in about 8 weeks, and trained reps, managers and the people who keep the data clean, on desktop and phone.
“The ProfitPad team led by Chris has executed the implementation, training and integration on-time and budget. It has been one of the rare IT implementations that there were no surprises and the product was as specified.”
Lon Jennings, CEO, Fairbank Equipment
How a project runs, and what it costs
A fixed price and timeline before you commit.
- 1
Free 30-minute review
Your ERP, its version, where it runs, and what reps need to see.
- 2
Confirm ERP access
We check what the ERP’s API exposes, then give you a fixed price and timeline.
- 3
Map and build
The field rules first, then the sync, deletions and rep guardrails.
- 4
Launch and train
Role by role, on desktop and phone.
- 5
30 days of support
Then maintenance from $2,000 a month, because an integration nobody watches drifts.
The sync
One-way or two-way, set after the review and confirmed ERP access
$15,000 to $20,000
Hosting
Billed by tasks on our managed n8n server: 10,000 a month is $120, 100,000 is $450. Triggers and filters don’t count. About 60% of Zapier’s Professional plan at the same tier
From $20/mo
Integration maintenance
Starts after the 30 days of launch support. Monitoring, fixes, and updates when your ERP or HubSpot changes
From $2,000/mo
New work
A 5-hour monthly retainer for changes beyond maintenance, if you want one
$1,000/mo
HubSpot licensing is paid to HubSpot and isn’t included. Hosting tiers →
Connector, platform or custom build?
A packaged connector can be the right call. Here’s when each fits.
Packaged connector
Fits a cloud ERP with a standard object list.
- Yearly subscription plus setup
- Custom logic hits the template’s walls
Integration platform
More flexible, with platform fees on top.
- Often priced per flow and per connected system
- The logic lives in the vendor’s platform
Custom build on n8n
What we build.
- On-premise ERPs, deletions and write-back
- No per-flow license
The full comparison is in the guide. Which ERP CRM integration fits a distributor? →
HubSpot ERP integration FAQ
Which ERPs can you connect to HubSpot?
We’ve shipped two Epicor Eclipse integrations and one Agility integration. Prophet 21 uses the same approach as Eclipse, though we haven’t shipped a P21 project yet. For another ERP, if it has a usable API, we scope it after a free 30-minute review and tell you plainly if we haven’t built it before.
How much does an ERP to HubSpot integration cost?
The sync is a fixed $15,000 to $20,000, one-way or two-way, set after the free review and confirmed ERP access. Hosting is billed monthly by task volume. You get 30 days of support included, then integration maintenance from $2,000 a month. HubSpot licensing is separate.
How long does an ERP integration take?
It depends on the ERP and the scope, so we set the timeline after confirming access. Fairbank’s Eclipse integration went from kickoff to launch in about 8 weeks. Cooney Brothers’ Eclipse integration took about 2 months.
Should the sync be one-way or two-way?
Start one-way, ERP into HubSpot. It covers most of what reps need: accounts, order history, pricing. Add two-way only where reps truly need to write back, such as creating orders, because every two-way field needs rules for conflicts.
Can you connect an ERP that runs on our own server?
Yes. Cloud-only tools often can’t reach an ERP behind your firewall, so the integration runs inside your network or connects over VPN.
What happens when a record is deleted in the ERP?
In our builds, deleted records are archived in HubSpot, then removed, and a weekly full check compares both systems record by record. Ask any vendor this question. A vague answer predicts the whole project.
Tired of reps working in two systems?
Tell us your ERP and what reps need to see. We’ll give you a fixed price and timeline.